January 24 Board of Trustees Meeting

24/01/24 17:36
CRIEFF & STRATHEARN MUSEUM a registered charity in Scotland: SC 048238
Board of Trustees meeting, Wednesday 24th January 2024 at 2pm at Old Town Hall Crieff.
Minutes
  • 1)  Welcome and Apologies for Absence:
    Present: Ann McIntosh, Chair (AM),Marnie Gauld (MG), John Cowie (JC), Dorothy Jones (DJ), Dave Ferguson (DF), Colin Crawford (CC), Neil Rodan (NR).
    Apologies: Ewen Honeyman (EH).
  • 2)  Minutes of the previous meeting were agreed and signed.
  • 3)  Treasurer's Report £12700.31 in hand. £765 claimed from CLLD. £2400 to
    CC and 1400 to joiner in progress.
  • 4)  Project Expenditure to March 2024:

  • a) Review Committed Funds: Revenue funding of £9000 is available
    leaving £8800 for capital. We have a quote of £2100 from our painter and we will buy a bolt of our tartan for £1500. The joiner has requested an advance of £1400 to buy materials. We have also spent £500 on display cabinets and £265 on the joiner to secure the land outside and the fire exit. This amounts to £5765 committed / spent so far.

  • b) To decide on further charges in 23/24:
    • -  David Campbell. We decided we would not contract David but once we have come up with an overall idea of what we want we may ask him to guide us on the finer points if he is agreeable to an ad-hoc arrangement.
    • -  Interior Designer. We will not employ one at this stage.
    • -  Temporary Sign. We should go ahead with this once we see what BOLD have come up with. Approx £400.
    • -  Tech Drawings. DF to check with Andrew before we pay the council £35 for a copy.
    • -  Storage / Other. We need to store items in boxes in the basement. We have some Museum-quality boxes.
    • c) EOI 2024/25. Deferred. .
    • 5)  Development Day 17 January
    • a)  After meeting with BOLD on Tuesday 30th we should meet in the OTH to come up with strategic priorities / agreed vision etc.
    • b)  JC to arrange suitable date / time for Margaret O’Connor session on Stakeholder Mapping and Risk Management.
  • 6)  Community Engagement Event. We should participate in the Better Places event at The Campus.
  • 7)  External Repairs. JC to draft letter to Mearns pointing out PKC obligations per lease. AM remarked that we should be getting our local councillors involved.
  • 8)  Accessioning. DJ & NR to attend at AM’s house on Thursday 1st 10:30 to accession items in AM’s possession. .
  • 9)  Utilities / Service Access: We are experiencing a number of occasions when people want to read meters / test electrics / test water etc. It is inconvenient and sometimes impossible to allow access at such short notice. Also, AM has received an email from EDF whereas JC had put his name down for that. JC had emailed EDF with our concerns and they told him they were “working on it”.
  • 10) Better Place to Live Fair 2nd March. MG to ask CPK for Roman Box. Toys especially bagatelle were a hit last time. DF to put some of the slides on a USB for display on a TV Monitor. Any other ideas? Who can help? ( AM, DJ, MG, NR??)
  • 11) Benefits in kind: DJ and NR 14 hours each. JC 10 hours. MG, DF, AM 6 hours each.. Total for December = 56 hours.
  • 12) AOCB:
    • AGM-towardsendofMay-JCtoincludeinminutesfornexttime.
    • DFtoarrangeaDrover’sDisplay/writeup.
    • JohnMcGregorCollection-NRtopassonexternaldrivetoDFfor
      scanning software.
  • Next Meeting: Thursday 15th February 18:30 at OTH .