March 24a Board of Trustees Meeting

28/03/24 14:00


CRIEFF & STRATHEARN MUSEUM
a registered charity in Scotland: SC 048238

Board of Trustees meeting, Thursday 28th March 2024 at 2:00pm at Old Town Hall Crieff.

Minutes

  1. Welcome and Apologies for Absence:

Present: Ann McIntosh, Chair (AM), Dorothy Jones (DJ), Ewen Honeyman (EH), Marnie Gauld (MG), Dave Ferguson (DF), Colin Crawford (CC), Neil Rodan (NR).
Apologies: John Cowie (JC),

  1. Minutes of the previous meeting were agreed and signed.

  1. Treasurer's Report £10,075.56 in our account. Approx £4000 due to EDF (They want £6000 but NR has calculated actual cost). Around £1000 for Tote Bags / Pens and vinyl flooring. Meaning we have approximately £5000 in hand in reality. We need to apply for more funding going forward - DJ/AM/CC to apply toi Gannochy Trust, Postcode Lottery etc.

  1. First Report to March. All of the £17800 has been claimed and work has been paid for even if not completed.

  1. External Repairs:
Mearns is on holiday. Mark from PKC met DF today and had a look around the building. Up to 3 contractors will be involved in the repairs. A slater will come to fix the slates and flashing. They may try to get a digger in the back to find where the foundations of the next door shop go to.
Still no date - but Mark did mention that he was previously unaware of the urgency(!) despite AM having stressed this in all her communications.

  1. Opening Displays NR mentioned that a Project Manager is required to manage all the tasks needed to get to 3rd May opening. Proposed DJ for this role and unanimously agreed. Trustees to meet on Tuesday 9th April at OTH to plan displays. The following items were mentions:
  • Get Provost Chair from Library
  • Get keys for display cabinets
  • MG to order shelves
  • £72 for Ian & David Robertson books.
  • David Campbell may be able to give us some ideas.
  • There is a tapestry of the history of Crieff done by the Soroptimists which may be at Morrisons. It would be good to borrow / obtain that. CC to talk to Morrisons Head to find out if that would be possible.
  • Drover Cut-out (Pedro?)

  1. Accessioning. In progress. We have started putting the boxes in the cellar. DF has 2 boxes of items from Alex McCabe. We have a souvenir coronation coach, given us by Andrew Rodger’s mother.

  1. Opening Date: 3rd May. Aim to open on Friday / Saturday and possibly Sunday. NR to do a Mailchimp.

  1. Trifold Leaflet. JC is organising this. Work in Progress.

  1. Membership: £12/year for membership. Founder members get 2nd year free. Plaque for Founder Members.

  1. Business Plan: CC has worked up a Year 1 and a Year 2 business plan. No point in Year 3 until we know we are staying in OTH.

  1. Running Costs: NR has applied for exemption on Water Charges as we are a charity. Estimate £5000 / year for electricity.

  1. Contact with Lalique They have a History of Glenturret. We should try to get some items from them for display..

  1. Purchase of Stock for Selling. Mhairi Urquhart spoke to NR and said she’d give us a written quote. NR could not remember the exact prices. Could we sell Blanche’s cards? Which books? No conclusive decision.

  1. Volunteering Update: NR to send out Mailchimp to supporters calling for volunteers.

  1. Benefits in Kind: AM 6 hours, DF 15, NR 10, DJ 15, JC 10

  1. AOCB:
  • Archaeological Society. AM to contact Colin Carr that we are too busy to take on any more just now.
  • DF has asked Andrew Rodger if, as our building advisor, he’d agree to check out the Old Congregational Church in the event the Board wants to follow this up. Andrew has agreed he would.
  • John McGregor collection. Andrew happy to continue with this.
Next Meeting: Thursday 11th April 14:00 at OTH